--- title: How do I use agreements in VeriScan Cloud? description: Agreements allow you to display an agreement to visitors at the time of scanning. The signed agreement is attached as a PDF to the visitor's scan record. This feature requires an Enterprise subscription plan and is compatible with VeriScan for iOS, Android, and Windows. --- [Skip to content](https://support.idscan.net/veriscan/agreements#main-content) [New Support Ticket](https://support.idscan.net/kb-tickets/new?hsLang=en) [![IDScan.net-Logo-Transparent-White-Orange](https://support.idscan.net/hs-fs/hubfs/IDScan.net-Logo-Transparent-White-Orange.png?width=150&height=24&name=IDScan.net-Logo-Transparent-White-Orange.png)](https://support.idscan.net/?hsLang=en) - Support Knowledge Base - [IDScan.net Website \>\>](https://idscan.net/) Open main navigation Close main navigation - Support Knowledge Base - [IDScan.net Website \>\>](https://idscan.net/) - [New Support Ticket](https://support.idscan.net/kb-tickets/new) How can we help you today? - There are no suggestions because the search field is empty. 1. [Support Knowledge Base](https://support.idscan.net/?hsLang=en) 2. [VeriScan Cloud Portal](https://support.idscan.net/veriscan-cloud-portal?hsLang=en) 3. [Administration and Compliance](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#administration-and-compliance) # How do I use agreements in VeriScan Cloud? ## Agreements allow you to display a consent form or waiver to visitors at the time of scanning. The signed agreement is attached as a PDF to the visitor's scan record. This feature requires an Enterprise subscription plan and is compatible with VeriScan for iOS, Android, and Windows. **In this article:** - [Overview](https://support.idscan.net/veriscan/agreements#Overview) - [Setting Up Agreements](https://support.idscan.net/veriscan/agreements#setting) - [Configuring How Agreements Are Displayed](https://support.idscan.net/veriscan/agreements#configuring) - [Common Configurations and Scenarios](https://support.idscan.net/veriscan/agreements#common-configs) - [Toggle Reference](https://support.idscan.net/veriscan/agreements#toggle-reference) - [Signing Agreements by Platform](https://support.idscan.net/veriscan/agreements#signing-agreements-by-platform) - [Common Use Cases by Industry](https://support.idscan.net/veriscan/agreements#common-use-cases) - [Requirements](https://support.idscan.net/veriscan/agreements#requirements) --- ### **Overview** Your VeriScan Cloud account supports two agreement types, both configured from **Settings \> Agreements**: - **Agreement text** — The standard agreement shown to visitors based on the toggle setting described below. - **Group Agreement** — A separate agreement exclusively for visitors assigned to a group. It is never shown to unassigned visitors, regardless of toggle state. For either agreement to appear, **Local Settings \> Printing \> Agreements** must be set to **Show agreements automatically** or **Open agreements using a button**. The default is **Do not use agreements**, which disables both agreements entirely. --- ### **Setting Up Agreements** #### **Agreement Text (Standard Agreement)** Enter your agreement content in the left panel. The toggle **"Show this agreement for visitors assigned to a group"** controls whether group-assigned visitors also receive this agreement: - **Toggle ON** — The standard agreement is shown to **all visitors**, whether or not they are assigned to a group. - **Toggle OFF** — The standard agreement is shown **only to visitors who are not assigned to a group**. Group members skip it entirely. #### **Group Agreement** Enter the Group Agreement content in the right panel. The toggle **"Show this agreement for visitors assigned to a group"** controls whether it appears at all: - **Toggle ON** — The Group Agreement is shown to visitors **assigned to a group** only. Unassigned visitors never see it. - **Toggle OFF** — The Group Agreement is **not shown to anyone**. #### **Dynamic Placeholders** Both agreements support the same placeholders, which are automatically populated from the visitor's scanned ID: | **Placeholder** | **Description** | | --- | --- | | \[Full Name\] | Visitor's full name | | \[Address\] | Street address | | \[City\] | City | | \[State\] | State | | \[ZIP\] | ZIP code | | \[DOB\] | Date of birth | | \[ID#\] | ID number | | \[ScanDateTime\] | Date and time of the scan | Click **Save** after editing either agreement to apply your changes. --- ### **Configuring How Agreements Are Displayed** Agreement display behavior is set per-profile in **Settings \> Local Settings \> Printing** under the **Agreements** section. - **Do not use agreements** *(default)* — Agreements are fully disabled. No agreement will appear after a scan regardless of toggle settings on the Agreements page. - **Show agreements automatically** — The applicable agreement(s) appear automatically after each scan based on the visitor's group assignment and toggle configuration. - **Open agreements using a button** — Agreements are available but only appear when the operator taps the agreements button in the app, giving more control over when they are presented. #### **Print Document Setting** The **Print Document** dropdown on the same Printing tab determines what is printed when the print button is used — either an **Agreement** or a **Badge**. Select **Agreement** to print a copy of the visitor's signed agreement. --- ### **Common Configurations and Scenarios** #### **Scenario 1: Collect consent from all visitors** **Setup:** - Standard Agreement toggle: **ON** - Group Agreement toggle: **OFF** (or not configured) - Local Settings \> Printing: **Show agreements automatically** **Result:** All visitors — grouped and ungrouped — see the standard agreement. --- #### **Scenario 2: Suppress the agreement once a visitor is added to a group** **Setup:** - Standard Agreement toggle: **OFF** - Group Agreement toggle: **OFF** - Local Settings \> Printing: **Show agreements automatically** **Result:** Only visitors not yet assigned to a group see the standard agreement. Once added to a group, no agreement is shown on subsequent visits. --- #### **Scenario 3: Different agreements for group vs. non-group visitors** **Setup:** - Standard Agreement toggle: **OFF** - Group Agreement toggle: **ON** - Local Settings \> Printing: **Show agreements automatically** **Result:** Unassigned visitors see the standard agreement. Visitors assigned to a group see the Group Agreement only. --- #### **Scenario 4: Group members sign both agreements** **Setup:** - Standard Agreement toggle: **ON** - Group Agreement toggle: **ON** - Local Settings \> Printing: **Show agreements automatically** **Result:** Unassigned visitors see the standard agreement only. Visitors assigned to a group see both the standard agreement and the Group Agreement. --- #### **Toggle Reference** #### **Standard Agreement — "Show this agreement for visitors assigned to a group"** | **Toggle** | **Visitor in a group?** | **Standard Agreement shown?** | | --- | --- | --- | | ON | Yes | ✅ Yes | | OFF | Yes | ❌ No | | ON | No | ✅ Yes | | OFF | No | ✅ Yes | #### **Group Agreement — "Show this agreement for visitors assigned to a group"** | **Toggle** | **Visitor in a group?** | **Group Agreement shown?** | | --- | --- | --- | | ON | Yes | ✅ Yes | | OFF | Yes | ❌ No | | ON | No | ❌ No | | OFF | No | ❌ No | --- ### **Signing Agreements by Platform** **VeriScan for iOS and Android** — Visitors can sign directly on the phone or tablet screen with their finger. **VeriScan for Windows** — You will need to ensure visitors have a way to view and sign the agreement. Two options: - **Swivel your screen** so the visitor can read and sign directly on your display. If the screen is touchscreen, they can sign with their finger. - **Open the agreement on a separate visitor-facing display.** VeriScan for Windows can be configured to send the agreement to a second monitor or dedicated visitor display. If that display is touchscreen, visitors sign with their finger; otherwise, you will need to connect a supported Topaz signature pad. --- ### **Common Use Cases by Industry** Agreements are used across VeriScan's customer base to meet industry-specific legal, safety, and compliance requirements at the point of check-in. **Logistics, Warehouses, and Consumer Packaged Goods** — Drivers and contractors confirm their identity, stated purpose, and authorization to access the facility. Agreements create a signed record of entry that supports cargo chain-of-custody documentation and deters unauthorized access. **Financial Institutions** — Visitors confirm their identity and purpose before accessing secure areas or conducting high-value transactions. Signed agreements provide an auditable record that supports fraud prevention and internal security compliance. **Cannabis Dispensaries** — Customers consent to loyalty program enrollment, authorize data collection for compliance and marketing purposes, and acknowledge applicable state regulations and purchase limits. **K–12 Schools and Universities** — Visitors acknowledge sex offender screening, agree to be escorted at all times, and confirm their purpose of visit — supporting campus safety policies and volunteer compliance requirements. **Gated Communities and HOAs** — Guests and contractors agree to community rules, acknowledge that their visit is logged, and confirm the resident who authorized their entry. **Corporate Offices and Data Centers** — Visitors sign NDAs, acknowledge restricted area policies, agree not to photograph or record on premises, and accept acceptable use policies for any guest Wi-Fi or IT resources. **Healthcare Facilities** — Patients and visitors acknowledge HIPAA privacy policies, consent to on-site health and safety protocols, and confirm the nature of their visit. **Entertainment Venues** — Patrons at gaming establishments, bars, and nightclubs acknowledge house rules, self-exclusion policies, and venue code of conduct at the point of entry. **Government and Military Facilities** — Visitors confirm their stated identity and purpose, acknowledge security screening requirements, and accept escort and restricted zone policies. **Physical Security and Guard Services** — Contractors and temporary workers agree to site-specific safety procedures, confirm receipt of required safety briefings, and acknowledge on-site conduct standards. --- ### **Requirements** - **Subscription:** Enterprise plan required - **Compatible platforms:** VeriScan for iOS, Android, and Windows - [VeriScan for Windows](https://support.idscan.net/veriscan-for-windows?hsLang=en#main-content) - [Scanning](https://support.idscan.net/veriscan-for-windows?hsLang=en#scanning) - [Getting Started](https://support.idscan.net/veriscan-for-windows?hsLang=en#getting-started) - [Troubleshooting](https://support.idscan.net/veriscan-for-windows?hsLang=en#troubleshooting) - [Installation and Maintenance](https://support.idscan.net/veriscan-for-windows?hsLang=en#installation-and-maintenance) - [VeriScan for Android & iOS](https://support.idscan.net/veriscan-for-android-ios?hsLang=en#main-content) - [VeriScan Cloud for Android](https://support.idscan.net/veriscan-for-android-ios?hsLang=en#veriscan-cloud-for-android) - [VeriScan Cloud for iOS](https://support.idscan.net/veriscan-for-android-ios?hsLang=en#veriscan-cloud-for-ios) - [VeriScan Cloud Portal](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#main-content) - [Getting Started](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#getting-started) - [Billing](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#billing) - [Integrations](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#integrations) - [VeriScan Cloud Groups and Alerts](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#veriscan-cloud-groups-and-alerts) - [Administration and Compliance](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#administration-and-compliance) - [Reports and Exports](https://support.idscan.net/veriscan-cloud-portal?hsLang=en#reports-and-exports) - [ParseLink](https://support.idscan.net/parselink?hsLang=en#main-content) - [Device Management](https://support.idscan.net/parselink?hsLang=en#device-management) - [Scanning](https://support.idscan.net/parselink?hsLang=en#scanning) - [Getting Started](https://support.idscan.net/parselink?hsLang=en#getting-started) - [Billing](https://support.idscan.net/parselink?hsLang=en#billing) - [Troubleshooting](https://support.idscan.net/parselink?hsLang=en#troubleshooting) - [Installation and Maintenance](https://support.idscan.net/parselink?hsLang=en#installation-and-maintenance) - [Desktop Scanners](https://support.idscan.net/desktop-scanners?hsLang=en#main-content) - [E-Seek](https://support.idscan.net/desktop-scanners?hsLang=en#e-seek) - [Gemalto / Thales](https://support.idscan.net/desktop-scanners?hsLang=en#gemalto-thales) - [General](https://support.idscan.net/desktop-scanners?hsLang=en#general) - [Mobile Device Setup](https://support.idscan.net/mobile-device-setup?hsLang=en#main-content) - [Initial Device Setup](https://support.idscan.net/mobile-device-setup?hsLang=en#initial-device-setup) - [Unitech Enterprise Apps Setup](https://support.idscan.net/mobile-device-setup?hsLang=en#unitech-enterprise-apps-setup) - [Troubleshooting](https://support.idscan.net/mobile-device-setup?hsLang=en#troubleshooting) - [DIVE | DIVE Online](https://support.idscan.net/dive-dive-online?hsLang=en#main-content) - [DIVE Online](https://support.idscan.net/dive-dive-online?hsLang=en#dive-online) - [DIVE Portal](https://support.idscan.net/dive-dive-online?hsLang=en#dive-portal) - [General](https://support.idscan.net/general?hsLang=en#main-content) - [FAQ](https://support.idscan.net/general?hsLang=en#faq) - [Product Release Notes](https://support.idscan.net/product-release-notes?hsLang=en#main-content) - [VeriScan](https://support.idscan.net/product-release-notes?hsLang=en#veriscan) - [ParseLink](https://support.idscan.net/product-release-notes?hsLang=en#parselink) - [Digital Identity Verification](https://support.idscan.net/product-release-notes?hsLang=en#digital-identity-verification) - [Web Library](https://support.idscan.net/product-release-notes?hsLang=en#web-library) - [ID Authentication](https://support.idscan.net/product-release-notes?hsLang=en#id-authentication) - [Third Party Checks](https://support.idscan.net/product-release-notes?hsLang=en#third-party-checks) - [.NET ID Parsing SDK](https://support.idscan.net/product-release-notes?hsLang=en#net-id-parsing-sdk) - [iOS ID Parsing SDK](https://support.idscan.net/product-release-notes?hsLang=en#ios-id-parsing-sdk) - [Android ID Parsing SDK](https://support.idscan.net/product-release-notes?hsLang=en#android-id-parsing-sdk) - [Java ID Parsing SDK](https://support.idscan.net/product-release-notes?hsLang=en#java-id-parsing-sdk) - [iOS Camera Scanning SDK](https://support.idscan.net/product-release-notes?hsLang=en#ios-camera-scanning-sdk) - [Android Camera Scanning SDK](https://support.idscan.net/product-release-notes?hsLang=en#android-camera-scanning-sdk) - [IDScan.net Website](https://idscan.net/) - [New Support Ticket](https://support.idscan.net/kb-tickets/new) - [Remote Support](https://get.teamviewer.com/6u9fre9) - [DLs](https://idscan.net/downloaddirect/) [![DIS-IBS- idscan.net logo](https://support.idscan.net/hs-fs/hubfs/DIS-IBS-%20idscan.net%20logo.png?width=175&height=29&name=DIS-IBS-%20idscan.net%20logo.png "DIS-IBS- idscan.net logo")](https://idscan.net) Need immediate support? Call [(631) 380-8121](tel:+16313808121). Copyright © 2026 IDScan.net